Alliance Urges Passage of Mass. Public Records Modernization Bill

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Marking Sunshine Week, Open-Government Groups Call for Long-Overdue Reforms

BOSTONMarch 12, 2015United under the banner of the Massachusetts Freedom of Information Alliance (MassFOIA), open-government groups today urge the state legislature to quickly pass recently filed legislation intending to modernize and rationalize the Massachusetts public records law. Their call to action coincides with a national celebration of open government known as Sunshine Week, from March 15–21.

The state public records law is supposed to grant the public the right to access information about government operations from the executive branch and municipalities, subject to certain exemptions, such as to protect personal privacy. MassFOIA contends that the law is weak and needs updating for the digital age, having not been substantially amended since 1973.

Rep. Peter Kocot (D-Northampton) and Sen. Jason M. Lewis (D-Winchester) filed bills in both the House (HD 1190) and Senate (SD 1235) that aim to reform the public records law by eliminating technological and administrative barriers to its enforcement. Key provisions would update the law to reflect advances in technology, require state agencies to have a “point person” to handle records requests, rationalize fees for obtaining public records by having them reflect actual costs, and provide attorneys’ fees when agencies unlawfully block access to public information. 

“Our public records law is broken,” said Carol Rose, executive director of the ACLU of Massachusetts, a founding member of MassFOIA. “Journalists, concerned citizens and others with a need to know how our government is working often can’t get the information they have a right to because of excessive fees, long delays, or obstruction of one kind or another.  The public records law hasn’t been substantially updated since 1973now it’s time to bring it into the 21st century.”

Other groups included in the alliance are:

  • Common Cause Massachusetts.
  • League of Women Voters of Massachusetts.
  • Massachusetts Newspaper Publishers Association.
  • New England First Amendment Coalition.

According to MassFOIA, the proposed legislation aims to improve access to information that the law already defines as a public record.  It would not alter the scope of the public records law or make any changes to existing exemptions, which include exemptions for personal privacy, criminal investigations, personnel records, trade secrets, and many other categories. Rather it would modernize outmoded language in the law and strengthen procedures for compliance and enforcement.

Specifically, the legislation would:

  • Promote access to records in electronic form.
  • Direct agencies to assign a “records access officer” to streamline responses to public records requests.
  • Lower costs for requesters and limit charges for redacting documents to withhold information.
  • Require attorneys’ fees when access to public records is wrongly denied, creating an incentive for agencies to obey the law.

“Let’s take the opportunity this Sunshine Week to discuss the state’s public records law and make meaningful, yet common sense improvements,” said Justin Silverman, executive director of the New England First Amendment Coalition. “As winter-weary residents of Massachusetts, we’re all looking forward to more warmth and sunshine. When it comes to the public’s right to know, however, let’s make sure sunlight shines on our government all year round.”

“The outmoded public records law is repeatedly thwarting the news media in their efforts to cover state and local government activities,” said Robert J. Ambrogi, executive director of the Massachusetts Newspaper Publishers Association. “The public has a right to know what their government officials are doing, but outrageous fee demands and lack of accountability frequently obstruct that right.”

“The point is to fix the law so it works the way it’s supposed to,” said Pam Wilmot, executive director of Common Cause Massachusetts.  “Allowing courts to award attorneys’ fees is a common way to create an incentive for people to abide by the law and to provide a remedy when rights are violated. It’s shocking that 46 states have this kind of provision – as does the federal FOIA law – and Massachusetts doesn’t. As the cradle of liberty, Massachusetts should lead the way, not lag behind the rest of the country,” said Wilmot.


Gavi Wolfe, Legislative Counsel

American Civil Liberties Union of Massachusetts

(617) 482-3170 x340;


Robert J. Ambrogi, Executive Director

Massachusetts Newspaper Publishers Association

(978) 546-3400;


Justin Silverman, Executive Director

New England First Amendment Coalition

(774) 244-2365;


Pam Wilmot, Executive Director

Common Cause Massachusetts

(617) 962-0034;